Eeklin
EeklinLegal
Privacy Policy
Last updated: 14 November 2026. This policy explains how Eeklin handles personal information when you use our website, contact us, apply for a role, pay an invoice, or work with us through Eeklin Ops.
Who we are
Eeklin is a technology company building intelligent systems for complex, real-world operations. Eeklin decides how and why the personal information described here is used. For privacy questions or requests, contact hello@eeklin.com or +44 7418 351462.
Information we collect
We collect information you give us and limited technical data needed to run our services.
- Briefings and enquiries: name, company, work email, and the topic you choose when you request a briefing, return as a client, or email us.
- Partner and investor requests: name, email, company or firm, and your message.
- Job applications: name, email, role, optional LinkedIn or portfolio link, optional note, the CV you upload (PDF, DOC or DOCX), and our interview notes.
- Programme applications (Elevate): name, email, school, area of focus and your statement.
- Invoices and payments: billing name and email, invoice details, and the payment reference you report. Card payments are handled by Stripe on its own pages; we never see or store your card number.
- People who work with us in Eeklin Ops (staff, contractors, partners): Google sign-in email and name, official Eeklin email, role, project membership, working hours, leave, and, for staff, payroll details including bank account (stored encrypted).
- Meetings: calendar invitations and, where enabled, meeting notes or transcripts. Speakers in transcripts are stored as “Speaker 1”, “Speaker 2” rather than by name.
- Technical data: IP address, browser and device type, and pages viewed, through server logs and privacy-friendly analytics. Forms use Cloudflare Turnstile to block bots, and we keep a one-way hash of your IP address for up to 24 hours to limit repeated submissions.
How we use information
- To respond to briefing requests and other enquiries
- To discuss, deliver and invoice work you ask for
- To review job and programme applications and contact you about them
- To run our team: access, projects, hours, leave, payroll and certificates
- To operate, secure and improve our services, including preventing abuse
- To meet legal, tax and regulatory obligations
We use information only for these purposes: because you asked us to (a briefing, an application, a payment), because we need it to deliver work or employ people, to keep our services secure, or because we are required to keep certain records.
AI-assisted drafting
Our team uses an AI language model hosted by NVIDIA to draft text, never to act on its own. We use it to draft replies to briefings and enquiries, short summaries of meeting notes (with speakers anonymised), and, for job applications, a draft assessment and reply based on what you wrote in the application form. Your CV file is not sent to the model.
A person reviews every draft and makes every decision, including hiring decisions. Nothing the model writes is sent automatically. We do not send staff personal details, bank or payroll data to the model.
Service providers
We do not sell personal information. We use these providers to run our services:
- Vercel: website hosting and analytics
- Neon: database hosting
- Resend: sending email
- Google: sign-in for Eeklin Ops (optional), calendar and Meet
- NVIDIA: AI drafting, as described above
- Stripe: card payments for invoices
- Cloudflare: domain, network and bot protection (Turnstile), and private file storage (including CVs)
We may also share information with people involved in a hiring decision, professional advisers where needed, and authorities when the law requires it.
International transfers
Our providers may process information outside the country where you live, including in the United States and the European Union. We choose providers whose data protection terms commit them to protect the information and use it only to provide their service to us.
How long we keep information
- Job applications and CVs: 12 months after a decision, or 24 months after your last contact if no decision was made
- Briefings and enquiries that did not become work: 24 months after the last contact
- Partner and investor requests: 12 months after we respond
- Programme (Elevate) applications not accepted: 12 months after the decision
- Client, invoice and payment records: 6 years after the end of the financial year
- Staff and payroll records: 6 years after you leave
- IP hashes used to limit form abuse: up to 24 hours
Applications, enquiries and requests are deleted or anonymised automatically every week once their period ends: we remove the details that identify you and delete files such as CVs. Financial and staff records are reviewed once a year. You can ask us to delete your information sooner, unless we must keep it, for example for tax records.
Security
We use encrypted connections, access controls by role, encryption for sensitive fields such as bank details and access tokens, and private storage for CVs. No system is completely secure, but we work to protect your information and will tell you and the relevant authority about a breach when the law requires it.
Your rights
Anyone can ask us to see, correct or delete their personal information, to stop or limit how we use it, or to receive a copy in a common file format. Where you have a data protection authority, you can also complain to it.
Email hello@eeklin.com with the subject “Privacy request”. We reply within 30 days.
Cookies
We use only essential cookies, for example to keep you signed in to Eeklin Ops. Vercel Analytics and Speed Insights measure site performance without advertising cookies or ad networks. If we ever add tools that set non-essential cookies, we will ask for your consent before they load.
Children
Our services are for organisations, professionals and students aged 16 or over. We do not knowingly collect information from anyone younger. If you believe we have, contact us and we will delete it.
Changes
When we change this policy we update the date at the top. If a change materially affects how we use information you have already given us, we will tell you before it applies.